Submission Guidelines

Submitting an Article Online

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Article Types

Research and Development

Research and Development submissions must describe the outcomes and applications of unpublished original research. These should make a substantial contribution to knowledge and understanding in the subject matter and should be supported by relevant figures and tabulated data. Research articles should be no more than 10,000 words in length. 

Please use the template linked here for your submission.

This section is peer reviewed.

Author Guidelines

Submissions should be made electronically through this website.

Please ensure that you consider the following guidelines when preparing your manuscript. Failure to do so may delay the processing of your submission.

Structure

Title page

The names of all authors, affiliations, contact details, biography (optional) and the corresponding author details must be completed online as part of the submission process.

Author names should include a forename and a surname. Initials cannot be used on their own to replace forenames.

 

  • Bloggs is not preferred. The full name, Joe Bloggs is required (this will enhance the 'findability' of your publication)

 

The affiliation should ideally include ‘Department, Institution, City, Country’, however only the Institution and Country are mandatory.

Abstract

Research articles must have the main text prefaced by an abstract of no more than 250 words summarising the main arguments and conclusions of the article. This must have the heading ‘Abstract’ and be easily distinguisable from the start of the main text.

A list of up to six key words may be placed below the abstract (optional).

The abstract and keywords should also be added to the metadata when making the initial online submission.

Main text

The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should be given that allows non-specialists in the subject an understanding of the publication and a background of the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to describe in detail the information and research being presented.

Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Supplementary Files (optional)

Any supplementary/additional files that should link to the main publication must be listed, with a corresponding number, title and option description. Ideally the supplementary files are also cited in the main text.

e.g. Supplementary file 1: Appendix. Scientific data related to the experiments.

Note: additional files will not be typeset so must be provided in their final form. They will be assigned a DOI and linked to from the publication.

Ethics and consent (if applicable)

Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki. Where applicable, studies must have been approved by an appropriate ethics committee and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian).

Experiments using animals must follow national standards of care. For further information, click here.

Acknowledgements (optional)

Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.

Funding Information (optional)

Should the research have received a funding grant then the grant provider and grant number should be detailed.

Competing interests

If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here. If there are no competing interests to declare then the following statement should be present: The author(s) has/have no competing interests to declare.

Authors' contributions (optional)

A sentence or a short paragraph detailing the roles that each author held to contribute to the authorship of the submission.

References

All references cited within the submission must be listed at the end of the main text file.

Language & Text

Capitalisation

For the submission title:

Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions.

  • Slip-Sliding on a Yellow Brick Road: Stabilization Efforts in Afghanistan

Headings within the main text:

First level headings in the text should follow the same rule as the main title.

For lower-level subheadings, only capitalise first letter and proper nouns.

Headings should be under 75 characters.

Spelling

Submissions must be made in English. Authors are welcome to use American or British spellings as long as they are used consistently throughout the whole of the submission.

  • Colour (UK) vs. Color (US)

When referring to proper nouns and normal institutional titles, the official, original spelling must be used.

  • World Health Organization, not World Health Organisation

Grammar

American or English grammar rules may be used as long as they are used consistently and match the spelling format (see above). For instance, you may use a serial comma or not.

  • red, white, and blue OR red, white and blue

Font

The font used should be commonly available and in an easily readable size. This may be changed during the typesetting process.

Underlined text should be avoided whenever possible.

Bold or italicised text to emphasise a point are permitted, although should be restricted to minimal occurrences to maximise their efficiency.

Lists

Use bullet points to denote a list without hierarchy or order of value. If the list indicates a specific sequence then a numbered list must be used.

Lists should be used sparingly to maximise their impact.

Quotation marks

Use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Quotations that are longer than three lines in length must be in an indented paragraph separate from the main text.

The standard, non-italicised font must be used for all quotes.

It must be clear from the text and/or citation where the quote is sourced from. If quoting from material that is under copyright then permission will need to be obtained from the copyright holder.

Acronyms & Abbreviations

With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references.

  • Research completed by the World Health Organization (WHO) shows …

A number of abbreviations are so common that they do not require the full text on the first instance. Examples of these can be found here.

Abbreviations should usually be in capital letters without full stops.

  • USA, not U.S.A

Common examples from Latin origin do not follow this rule and should be lower case and can include full stops.

  • eg., i.e., etc.

Use of footnotes/endnotes

Use endnotes rather than footnotes (we refer to these as ‘Notes’ in the online publication). These will appear at the end of the main text, before ‘References’.

All notes should be used only where crucial clarifying information needs to be conveyed.

Avoid using notes for purposes of referencing, with in-text citations used instead. If in-text citations cannot be used, a source can be cited as part of a note.

Please insert the endnote marker after the end punctuation.

 

Data & Symbols

Symbols

Symbols are permitted within the main text and datasets as long as they are commonly in use or have explanatory definition on their first usage.

Hyphenation, em and en dashes

There is no set rule on the use of hyphenation between words, as long as they are consistently used.

Em dashes should be used sparingly. If they are present, they should denote emphasis, change of thought or interruption to the main sentence and can replace commas, parentheses, colons or semicolons.

  • The president’s niece—daughter of his younger brother—caused a media scandal when…

En dashes can be used to replace ‘to’ when indicating a range. No space should surround the dash.

  • 10-25 years
  • 10-65

Numbers

For numbers zero to nine please spell the whole words. Please use figures for numbers 10 or higher.

We are happy for authors to use either words or figures to represent large whole figures (i.e. one million or 1,000,000) as long as the usage is consistent throughout the text.

If the sentence includes a series of numbers then figures must be used in each instance.

  • Artefacts were found at depths of 5, 9, and 29 cm.

If the number appears as part of a dataset, in conjunction with a symbol or as part of a table then the figure must be used.

  • This study confirmed that 5% of…

If a sentence starts with a number it must be spelt, or the sentence should be re-written so that it no longer starts with the number.

  • Fifteen examples were found to exist…
  • The result showed that 15 examples existed…

Do not use a comma for a decimal place.

  • 2.43 NOT 2,43

Numbers that are less than zero must have ‘0’ precede the decimal point.

  • 0.24 NOT .24

Units of measurement

Symbols following a figure to denote a unit of measurement must be taken from the latest SI brochure. See http://www.bipm.org/utils/common/pdf/si_brochure_8_en.pdf for the full brochure.

Formula

Formulae must be proofed carefully by the author. Editors will not edit formulae. If special software has been used to create formulae, the way it is laid out is the way they will appear in the publication.

 

Figures & Tables

Figures

Figures, including graphs and diagrams, must be professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, the editor may ask to re-render or omit it.

All figures must be cited within the main text, in consecutive order using Arabic numerals (e.g. Figure 1, Figure 2, etc.).

Each figure must have an accompanying descriptive main title. This should clearly and concisely summarise the content and/or use of the figure image. A short additional figure legend is optional to offer a further description.

  • Figure 1: 1685 map of London.
  • Figure 1: 1685 map of London. Note the addition of St Paul’s Cathedral, absent from earlier maps.

Figure titles and legends should be placed within the text document, either after the paragraph of their first citation, or as a list after the references.

The source of the image should be included, along with any relevant copyright information and a statement of authorisation (if needed).

  • Figure 1: Firemen try to free workers buried under piles of concrete and metal girders. Photo: Claude-Michel Masson. Reproduced with permission of the photographer.

If your figure file includes text then please present the font as Ariel, Helvetica, or Verdana. This will mean that it matches the typeset text.

NOTE: All figures must be uploaded separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps).

 

Tables

Tables must be created using a word processor's table function, not tabbed text.

Tables should be included in the manuscript. The final layout will place the tables as close to their first citation as possible.

All tables must be cited within the main text, numbered with Arabic numerals in consecutive order (e.g. Table 1, Table 2, etc.).

Each table must have an accompanying descriptive title. This should clearly and concisely summarise the content and/or use of the table. A short additional table legend is optional to offer a further description of the table. The table title and legend should be placed underneath the table.

Tables should not include:

  • Rotated text
  • Colour to denote meaning (it will not display the same on all devices)
  • Images
  • Vertical or diagonal lines
  • Multiple parts (e.g. ‘Table 1a’ and ‘Table 1b’). These should either be merged into one table, or separated into ‘Table 1’ and ‘Table 2’.

NOTE: If there are more columns than can fit on a single page, then the table will be placed horizontally on the page. If it still can't fit horizontally on a page, the table will be broken into two.

References

Numeric in-text citations
Every use of information from other sources must be cited in the text so that it is clear that external material has been used. Each time a reference is being cited it should be represented by sequential numbers held within square brackets, within punctuation. Each citation should be a unique number unless it has been previously cited. In such cases, the original citation number should be presented. The reference list at the end of the publication will reflect this numbered list, with full reference data for each entry.

  • This is citing an existing source [1].

If citing multiple sources at the same point, separate the citations with a comma.

  • This is citing multiple existing sources [2,3,4].


Reference list

All citations must be listed at the end of the text file, in numerical order.

All reading materials should be included in ‘References’ – works which have not been cited within the main text, but which the author wishes to share with the reader, must be cited as additional information in endnotes explaining the relevance of the work. This will ensure that all works within the reference list are cited within the text.

NOTE: If multiple works by the same author are being listed, please re-type the author’s name out for each entry, rather than using a long dash.

NOTE: DOIs should be included for all reference entries, where possible.


Reference format

This journal uses the Vancouver system – see below for examples of how to format:

  • Books:

Author AA, Author BB. Title. Place of publication: Publisher; Year. DOI: http://dx.doi.org/xx.xxxxxxxx
Leaver BL, Ehrman M, Shekhtman, B. Achieving success in second language acquisition. Cambridge; Cambridge University Press; 2005.

  • Chapters within books:

Author AA. Chapter title. In: Editor A, Editor B (eds.) Title of book. Series title and number and edition (if appropriate). Place of publication: Publisher; Year. Page numbers. DOI: http://dx.doi.org/xx.xxxxxxxx
Jacobs GM, Hall S. Implementing cooperative learning. In Richards JC & Renandya WA (Eds.) Methodology in language teaching: An anthology of current practice. Cambridge; Cambridge University Press. 2002. pp. 52-58.

  • Journal articles:

Author AA, Author BB. Article title. Journal title. Year; Volume(issue): Pages. DOI: http://dx.doi.org/xx.xxxxxxxx
Radford M. Aesthetic and religious awareness among pupils: Similarities and differences. British Journal of Music Education. 2001; 18(2): 151-159. DOI: http://dx.doi.org/10.1017/s0265051701000249

  • Newspaper articles (online):

Author A. Article title. Newspaper. Day Month Year of publication. URL (accessed day month year).
McMahon S. Fund new Victorian era. Herald Sun. (19 July 2010). http://www.heraldsun.com.au/ (accessed 02 March 2012).

  • Newspaper articles (print):

Author A. Article title. Newspaper. Day month year of publication: page number.
Parker K. Plea for languages. Koori Mail, 3 December 2008: 19-20.

  • Conference papers:

Author A. Title of paper. In: Editor AA, Editor BB. (eds.) Conference proceedings title, Place of publication: Publisher; Year. Page numbers.
Wittke M. Design, construction, supervision and long-term behaviour of tunnels in swelling rock. In: Van Cotthem A, Charlier R, Thimus JF, Tshibangu JP. (eds.) Eurock2006: multiphysics coupling and long term behaviour in rock mechanics: proceedings of the International Symposium of the International Society for Rock Mechanics, EUROCK2006, 9-12 May 2006, Liège, Belgium. London: Taylor & Francis; 2006. 125-156.

  • Organisational publications/Grey literature:

Organisation. Title. Series/publication number. Place of publication: Publisher; Year. Retrieved from (if online).
Department of Health. Choosing Health: making healthier choices easier, CM6374. London: Stationery Office; 2001.

  • Theses and dissertations:

Author AA. Thesis title. Type of thesis. Academic institution; Year. DOI: http://dx.doi.org/xx.xxxxxxxx
Murray BP. Prior knowledge, two teaching approaches for metacognition: Main idea and summarization strategies in reading. PhD thesis. Fordham University, New York. 2008.

  • Webpages / PDFs:

Author AA. Title of work. URL (accessed date month year).
Australian Institute of Health and Welfare. Australia's health 2004. http://www.aihw.gov.au/publications/index.cfm/title/10014 (accessed 20 May 2013).

Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  3. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  4. Where available, DOIs for the references have been provided.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. Any third-party-owned materials used have been identified with appropriate credit lines, and permission obtained from the copyright holder for all formats of the journal.
  7. All authors qualify as authors, as per the authorship guidelines, and have given permission to be listed on the submitted paper.

Copyright Notice

Copyright is held by the author under normal circumstances. Cardiff University Press has first publication rights.

This work is made available under a CC BY licence from Creative Commons. This licence allows reusers to distribute, remix, adapt, and build upon the material in any medium or format, so long as attribution is given to the creator. The licence allows for commercial use.For further information about the licences please go to https://creativecommons.org/licenses/

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License (CC-BY) that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal. Alternatively, the CC BY-NC-ND, CC BY-NC or CC BY-NC-SA licence can be used should the author(s) prefer it.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Publication Fees

This is a Diamond Open Access journal published by Cardiff University Press. Unlike many Open Access publishers, Cardiff University Press does not charge any author fees.